1. Introduction

Warrington Chamber Plus is committed to protecting and respecting your privacy. This policy explains how we collect, use, store, and protect your personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Who We Are

Warrington Chamber Plus is a membership organisation supporting businesses, charities and stakeholders in Warrington through networking, events, and business support services.

For the purpose of data protection law, Warrington Chamber Plus is the data controller of the personal data you provide.

3. What Personal Data We Collect

We may collect and process the following information:

  • Name, job title, and organisation details
  • Contact details (email address, phone number, postal address)
  • Business information (e.g. company profile, sector, size)
  • Event registration and attendance information
  • Membership details and payment records
  • Marketing preferences
  • Any other information you provide voluntarily

This aligns with typical membership data collection used for administration and communications .WCP001

4. How We Use Your Data

We use your personal data for the following purposes:

  • Managing your membership
  • Communicating relevant updates, opportunities, and events
  • Processing event registrations and attendance
  • Promoting members via directories, websites, and publications (where
  • applicable)
  • Improving our services and member experience
  • Meeting legal and regulatory obligations

Personal data is typically used for operational, communication, and promotional purposes.

5. Lawful Basis for Processing

We process personal data under the following lawful bases:

  • Consent – where you have given clear permission
  • Contract – where processing is necessary for membership services
  • Legal obligation – to comply with applicable laws
  • Legitimate interests – to operate and grow our membership network

These are standard GDPR lawful bases used by membership organisations.

6. Data Sharing

We will not sell your personal data.

We may share your data with:

  • Service providers supporting our operations (e.g. CRM systems, event platforms)
  • Event partners or sponsors (only where necessary and appropriate)
  • Other members (e.g. attendee lists or directories), where consent is provided

Personal data is not shared with third parties without a lawful basis or consent.WCP001

7. Website Listings & Promotion

As part of your membership:

  • Your organisation name, logo, and business description may be published on our

website or marketing materials

  • Contact details may be included where agreed

You can opt out of this at any time.

This reflects standard membership visibility

8. Event Photography & Marketing

Photographs and videos may be taken at events for promotional and marketing purposes.

If you do not wish to be included:

  • Please notify us in advance or on the day of the event
  • We will take reasonable steps to respect your preference

Event photography use is typically disclosed within GDPR notices

9. Data Retention

We will retain personal data only for as long as necessary to:

  • Fulfil the purposes outlined in this policy
  • Meet legal, accounting, or reporting requirements

Data is not kept longer than necessary in line with GDPR principles

10. Your Data Rights

Under UK GDPR, you have the right to:

  • Access your personal data
  • Request correction of inaccurate dataWCP001
  • Request deletion of your data
  • Object to processing
  • Restrict processing
  • Withdraw consent at any time
  • Lodge a complaint with the Information Commissioner’s Office (ICO)

Data subject rights are a core GDPR requirement

11. Data Security

We take appropriate technical and organisational measures to protect your data

against:

  • Unauthorised access
  • Loss or misuse
  • Disclosure or alteration

All staff, partners and suppliers handling data are expected to maintain confidentiality

and compliance with data protection requirements

12. Marketing Communications

You may receive communications about:

  • Events
  • Membership updates
  • Opportunities and partnerships

You can:

  • Opt out at any time
  • Update your communication preferences

13. Cookies & Website Use

If applicable, our website may use cookies to:WCP001

  • Improve user experience
  • Analyse website performance
  • Support marketing activities

Please see our Cookies Policy for further information

14. Contact Us

If you have any questions about this policy or your data, please contact:

Warrington Chamber Plus

Email: info@warrington-chamber.co.uk

15. Updates to This Policy

We may update this Privacy Policy from time to time. The latest version will always be available on our website.

Document Control

Document ID
WCP001		Document InformationDates
Revision Date
27/05/2026		Prepared by:
Sarah Melvin		27/05/2026
Review Date
27/05/2027		Approved by:
Stephen Fitzsimons		27/05/2027